Human Resources Assistant
CIRCUIT COURT OF COOK COUNTYADULT PROBATION DEPARTMENTJob Title:
Human Resources AssistantDivision:
AdministrationGrade:
16Reports To:
Director of Human ResourcesESSENTIAL DUTIES:
Work closely with the Director of Human Resources and the entire Human Resources staff, all levels of sworn, support and administrative personnel, as well as various civilian personnel, in carrying out the responsibilities of the office.
Respond to and demonstrate good follow through to employee inquiries, complaints and recommendations.
Provide reports to four different unions as required, including seniority list, updated bid lists and quarterly master list.
Process transfer requests; maintain management, sworn and support staff bid lists monthly or as often as needed.
Maintain active personnel directory (annual employee updates, assignments, telephone directory and/or access database).
Maintain Personnel Files and File Room.
Assist with the collection and organization of annual employee performance appraisals.
Schedule urinalysis, psychological tests for employee and applicants chosen for armed positions Collect and reviews all New Hire Evaluations.
Communicate any concerns or issues regarding New Hires.
Collect documentation and creates interview file folders for potential employees' interviews.
Schedule interviews and testing for probation officers, support staff and all others candidates for employment.
Participate in onboarding processes, E-verify, fingerprinting and background screening.
Prepare a variety of letters and files; compile information when requested.
Type correspondence for the Director of Human Resources.
Maintain the Director of Human Resources' calendar.
Perform all other duties as assigned.
Qualifications:
Establish residency in the State of Illinois within 90 days of hire.
Bachelor's degree preferred.
Prior Human Resources experience strongly preferred.
Proficiency with Microsoft Word, Excel, Access, and PowerPoint programs.
Have excellent oral and written communication skills, and superior command of English grammar.
Ability to perform a variety of tasks, prioritizing based on the Director's need, and ability to change assignments on short notice.
Demonstrate sensitivity to issues of confidentiality and professionalism.
Possess the ability to exercise independent judgment within prescribed limits and complete miscellaneous projects and problem solving.
Possess the ability to work independently and within a team structure.
Demonstrate strong multitasking, organizational and time management skills.
Possess the ability to complete all duties as assigned.
The duties listed are not set forth for the purpose of limiting the assignment of work.
They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee's normal line of work.
PHYSICAL REQUIREMENTS:
On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
Able to ambulate throughout the office.
Intermittently twist to reach equipment or supplies surrounding desk.
Perform simple grasping and fine manipulation.
Strength to lift files, supplies, and boxes of files weighing up to 50 pounds.
Use telephone and computer keyboard on a daily basis.
Ability to work in-person 100% of the scheduled work week.
This position requires a pre-employment drug screening and criminal background check.
Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
In addition, all employees are subject to the Office of the Chief Judge COVID-19 Employee Vaccination Policy and must provide proof of vaccination or apply, and receive approval from Human Resources, for a religious or medical accommodation prior to on-boardingAll offers of employment are contingent upon successful completion of all screening.
Application materials should be submitted via:
.
THE CIRCUIT COURT OF COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
THE CIRCUIT COURT OF COOK COUNTY- OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
Employee are required to establish and maintain residency with the State of Illinois within six(6) months of hire.
Employees are required to adhere to the Office of the Chief Judge's Employee COVID-19 Vaccination Policy, which requires that all employee provide proof of COVID-19 vaccination or apply, and be approved for, a religious or medical exemption prior to the date of hire.
The duties listed are not set forth for the purpose of limiting the assignment of work.
They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee's line of work.
Powered by JazzHR Recommended Skills Administration Communication Computer Keyboards Confidentiality Databases English Estimated Salary: $20 to $28 per hour based on qualifications.
Human Resources AssistantDivision:
AdministrationGrade:
16Reports To:
Director of Human ResourcesESSENTIAL DUTIES:
Work closely with the Director of Human Resources and the entire Human Resources staff, all levels of sworn, support and administrative personnel, as well as various civilian personnel, in carrying out the responsibilities of the office.
Respond to and demonstrate good follow through to employee inquiries, complaints and recommendations.
Provide reports to four different unions as required, including seniority list, updated bid lists and quarterly master list.
Process transfer requests; maintain management, sworn and support staff bid lists monthly or as often as needed.
Maintain active personnel directory (annual employee updates, assignments, telephone directory and/or access database).
Maintain Personnel Files and File Room.
Assist with the collection and organization of annual employee performance appraisals.
Schedule urinalysis, psychological tests for employee and applicants chosen for armed positions Collect and reviews all New Hire Evaluations.
Communicate any concerns or issues regarding New Hires.
Collect documentation and creates interview file folders for potential employees' interviews.
Schedule interviews and testing for probation officers, support staff and all others candidates for employment.
Participate in onboarding processes, E-verify, fingerprinting and background screening.
Prepare a variety of letters and files; compile information when requested.
Type correspondence for the Director of Human Resources.
Maintain the Director of Human Resources' calendar.
Perform all other duties as assigned.
Qualifications:
Establish residency in the State of Illinois within 90 days of hire.
Bachelor's degree preferred.
Prior Human Resources experience strongly preferred.
Proficiency with Microsoft Word, Excel, Access, and PowerPoint programs.
Have excellent oral and written communication skills, and superior command of English grammar.
Ability to perform a variety of tasks, prioritizing based on the Director's need, and ability to change assignments on short notice.
Demonstrate sensitivity to issues of confidentiality and professionalism.
Possess the ability to exercise independent judgment within prescribed limits and complete miscellaneous projects and problem solving.
Possess the ability to work independently and within a team structure.
Demonstrate strong multitasking, organizational and time management skills.
Possess the ability to complete all duties as assigned.
The duties listed are not set forth for the purpose of limiting the assignment of work.
They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee's normal line of work.
PHYSICAL REQUIREMENTS:
On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
Able to ambulate throughout the office.
Intermittently twist to reach equipment or supplies surrounding desk.
Perform simple grasping and fine manipulation.
Strength to lift files, supplies, and boxes of files weighing up to 50 pounds.
Use telephone and computer keyboard on a daily basis.
Ability to work in-person 100% of the scheduled work week.
This position requires a pre-employment drug screening and criminal background check.
Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
In addition, all employees are subject to the Office of the Chief Judge COVID-19 Employee Vaccination Policy and must provide proof of vaccination or apply, and receive approval from Human Resources, for a religious or medical accommodation prior to on-boardingAll offers of employment are contingent upon successful completion of all screening.
Application materials should be submitted via:
.
THE CIRCUIT COURT OF COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
THE CIRCUIT COURT OF COOK COUNTY- OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
Employee are required to establish and maintain residency with the State of Illinois within six(6) months of hire.
Employees are required to adhere to the Office of the Chief Judge's Employee COVID-19 Vaccination Policy, which requires that all employee provide proof of COVID-19 vaccination or apply, and be approved for, a religious or medical exemption prior to the date of hire.
The duties listed are not set forth for the purpose of limiting the assignment of work.
They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee's line of work.
Powered by JazzHR Recommended Skills Administration Communication Computer Keyboards Confidentiality Databases English Estimated Salary: $20 to $28 per hour based on qualifications.
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