HUMAN RESOURCES SPECIALIST/Hiring Specialist - Northern
3.
7 Chicago, IL Chicago, IL Full-time Full-time $5,757 - $8,610 a month $5,757 - $8,610 a month Agency :
Department of Public Health Office:
Human Resources Division:
Personnel Posting ID:
71-23-0330 Posted:
11/08/2023 - 11/27/2023 Salary:
$5,757 - $8,610/month Job Type:
Salaried Full Time County:
Cook Number of Vacancies:
1 Plan/BU:
RC062 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number:
71-23-0330 Agency Marketing Statement The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to serve as a Hiring Specialist for the Northern portion of the state, coordinating the Agency's Interview and Selection Process.
Serves as a Human Resources designated Interviewer for northern area.
Prepares for and conducts structured interviews to select candidates for generalized or specialized established positions within the agency.
Serves as a Recruiting Coordinator for the agency.
Gathers job information.
Designs and reviews interview questions, categories, and weights.
Evaluates candidate responses.
Receives, reviews, approves, corrects, or disapproves bid records and personnel hiring interview packets prepared by staff for accuracy, completion and compliance with collective bargaining agreements, Personnel Code and Rules, Pay Plan, Rutan and ensures appropriate documents and forms are attached.
Serves as lead worker.
Job Responsibilities 1.
Serves as a Hiring Specialist for Northern portion of the state coordinating the Agency's Interview and Selection Process and serves as a Human Resources designated Interviewer.
Prepares for and conducts structured interviews to select candidates for generalized or specialized established positions within the agency.
Serves as a Recruiting Coordinator for the agency.
Gathers job information.
Designs and reviews interview questions, categories, and weights.
Evaluates candidate responses.
Assures compliance with governing provisions and contracts.
Prepares related forms required by Personnel for processing.
Utilizes the Personnel Examination and Eligibility Records System (PEERS) to obtain personnel information, Electronic Eligibility List System (EELS) to requisition eligible lists and other systems/spreadsheets/documents as needed in the performance of posting and filling vacancies.
Develops and recommends methods and procedures for enhancing and streamlining work processes.
2.
Receives, reviews, approves, corrects, or disapproves personnel hiring interview packets prepared by staff for accuracy, completion and compliance with collective bargaining agreements, Personnel Code and Rules, Pay Plan, Rutan and ensures appropriate documents and forms are attached.
Conducts all aspects of the interview process, works with Department of Public Health management to gather information to assist in preparing the hiring criteria and weights, interview questions including the RUTAN Supreme Court Decision, Absolute Veterans Preference, Personnel Code and Rules, collective bargaining agreements, Equal Employment Opportunity Commission (EEOC) and Americans with Disabilities Act (ADA).
Travels to conduct interviews statewide.
Job Responsibilities (cont) 3.
Serves as a liaison and primary contact person to provide assistance to Department of Public Health (DPH) management/supervisors, Central Management Services (CMS), Human Resources (HR) staff and others regarding related inquiries, i.
e.
critical staffing needs, Rutan covered or exempt positions, 4d3 exempt positions, hiring and interview questions inherent to established policy, procedures and laws.
Utilizes PEERS, EELS and various other systems/spreadsheets/documents in conducting research.
Offers advice and support to management staff.
Coordinates with HR staff to address related issues.
Interprets and explains personnel policies and procedures.
Coordinates and completes required paperwork between appropriate parties.
Composes correspondence often of a sensitive nature concerning hiring/posting/process issues.
4.
Serves as designated lead worker:
Assigns and reviews work.
Provides guidance and training to assigned staff.
Advises immediate supervisor regarding performance of staff.
5.
Keeps abreast on personnel rules and regulations, and labor contracts as they reflect the administration and assignment of personnel activities.
Provides operational explanation and interpretation of same.
Maintains an up-to-date central information service on personnel policies and procedures, including reference material on CMS rules, handbooks, forms, exam announcements, labor contracts, etc.
for employees, supervisors, and general public.
Job Responsibilities (cont) 6.
Performs special projects for the Transaction & Hiring/Posting Manager.
Researches inquiries on status of positions, etc.
Prepares reports, correspondence, memorandums, charts, graphs, etc for management approval to address management and/or other stakeholders requests.
7.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college.
Requires two years of professional human resource experience.
Preferred Qualifications Two years' experience performing recruiting functions.
Two years' experience as a certified interviewer preparing for and conducting structured interviews.
Two years' experience with hiring processes under collective bargaining agreements.
Two years' experience in the hiring process reviewing and approving hiring packets.
Two years' experience preparing hiring forms.
Two years' experience recruiting for vacancies.
Two years' experience using personnel related computer systems, software, templates and or other guides.
Conditions of Employment Requires the ability to travel.
Work Hours:
Monday - Friday 8:
30am to 5:
00pm Work Location:
69 W Washington St Chicago, IL 60602-3134 Job Family:
Leadership & Management Agency Contact Email:
email protected Phone #:
217-785-2031 This position does not contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS:
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees:
Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees:
on Illinois.
jobs2web.
com - click Application Procedures in the footer of every page of the website.
The main form of communication will be through email.
Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses:
email protected email protected .
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Chicago, IL Chicago, IL Full-time Full-time $5,757 - $8,610 a month $5,757 - $8,610 a month Agency :
Department of Public Health Office:
Human Resources Division:
Personnel Posting ID:
71-23-0330 Posted:
11/08/2023 - 11/27/2023 Salary:
$5,757 - $8,610/month Job Type:
Salaried Full Time County:
Cook Number of Vacancies:
1 Plan/BU:
RC062 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number:
71-23-0330 Agency Marketing Statement The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to serve as a Hiring Specialist for the Northern portion of the state, coordinating the Agency's Interview and Selection Process.
Serves as a Human Resources designated Interviewer for northern area.
Prepares for and conducts structured interviews to select candidates for generalized or specialized established positions within the agency.
Serves as a Recruiting Coordinator for the agency.
Gathers job information.
Designs and reviews interview questions, categories, and weights.
Evaluates candidate responses.
Receives, reviews, approves, corrects, or disapproves bid records and personnel hiring interview packets prepared by staff for accuracy, completion and compliance with collective bargaining agreements, Personnel Code and Rules, Pay Plan, Rutan and ensures appropriate documents and forms are attached.
Serves as lead worker.
Job Responsibilities 1.
Serves as a Hiring Specialist for Northern portion of the state coordinating the Agency's Interview and Selection Process and serves as a Human Resources designated Interviewer.
Prepares for and conducts structured interviews to select candidates for generalized or specialized established positions within the agency.
Serves as a Recruiting Coordinator for the agency.
Gathers job information.
Designs and reviews interview questions, categories, and weights.
Evaluates candidate responses.
Assures compliance with governing provisions and contracts.
Prepares related forms required by Personnel for processing.
Utilizes the Personnel Examination and Eligibility Records System (PEERS) to obtain personnel information, Electronic Eligibility List System (EELS) to requisition eligible lists and other systems/spreadsheets/documents as needed in the performance of posting and filling vacancies.
Develops and recommends methods and procedures for enhancing and streamlining work processes.
2.
Receives, reviews, approves, corrects, or disapproves personnel hiring interview packets prepared by staff for accuracy, completion and compliance with collective bargaining agreements, Personnel Code and Rules, Pay Plan, Rutan and ensures appropriate documents and forms are attached.
Conducts all aspects of the interview process, works with Department of Public Health management to gather information to assist in preparing the hiring criteria and weights, interview questions including the RUTAN Supreme Court Decision, Absolute Veterans Preference, Personnel Code and Rules, collective bargaining agreements, Equal Employment Opportunity Commission (EEOC) and Americans with Disabilities Act (ADA).
Travels to conduct interviews statewide.
Job Responsibilities (cont) 3.
Serves as a liaison and primary contact person to provide assistance to Department of Public Health (DPH) management/supervisors, Central Management Services (CMS), Human Resources (HR) staff and others regarding related inquiries, i.
e.
critical staffing needs, Rutan covered or exempt positions, 4d3 exempt positions, hiring and interview questions inherent to established policy, procedures and laws.
Utilizes PEERS, EELS and various other systems/spreadsheets/documents in conducting research.
Offers advice and support to management staff.
Coordinates with HR staff to address related issues.
Interprets and explains personnel policies and procedures.
Coordinates and completes required paperwork between appropriate parties.
Composes correspondence often of a sensitive nature concerning hiring/posting/process issues.
4.
Serves as designated lead worker:
Assigns and reviews work.
Provides guidance and training to assigned staff.
Advises immediate supervisor regarding performance of staff.
5.
Keeps abreast on personnel rules and regulations, and labor contracts as they reflect the administration and assignment of personnel activities.
Provides operational explanation and interpretation of same.
Maintains an up-to-date central information service on personnel policies and procedures, including reference material on CMS rules, handbooks, forms, exam announcements, labor contracts, etc.
for employees, supervisors, and general public.
Job Responsibilities (cont) 6.
Performs special projects for the Transaction & Hiring/Posting Manager.
Researches inquiries on status of positions, etc.
Prepares reports, correspondence, memorandums, charts, graphs, etc for management approval to address management and/or other stakeholders requests.
7.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college.
Requires two years of professional human resource experience.
Preferred Qualifications Two years' experience performing recruiting functions.
Two years' experience as a certified interviewer preparing for and conducting structured interviews.
Two years' experience with hiring processes under collective bargaining agreements.
Two years' experience in the hiring process reviewing and approving hiring packets.
Two years' experience preparing hiring forms.
Two years' experience recruiting for vacancies.
Two years' experience using personnel related computer systems, software, templates and or other guides.
Conditions of Employment Requires the ability to travel.
Work Hours:
Monday - Friday 8:
30am to 5:
00pm Work Location:
69 W Washington St Chicago, IL 60602-3134 Job Family:
Leadership & Management Agency Contact Email:
email protected Phone #:
217-785-2031 This position does not contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS:
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees:
Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees:
on Illinois.
jobs2web.
com - click Application Procedures in the footer of every page of the website.
The main form of communication will be through email.
Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses:
email protected email protected .
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
