Program Support Specialist
The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; join DHS. When disaster strikes, America looks to the Federal Emergency Management Agency (FEMA). Now FEMA looks to you. Join our team and use your talent to support Americans in their times of greatest need. FEMA prepares the nation for all hazards and manages Federal response and recovery efforts following any national incident. We foster innovation, reward performance and creativity, and provide challenges on a routine basis with a well-skilled, knowledgeable, high performance workforce. Please visit www.fema.gov for additional information. EMERGENCY ASSIGNMENT:
Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.In this position, you will provide program and administrative support to the Division Director and coordinate assigned program activities for FEMA's Region 5. Typical assignments include:
Establishing and managing a sophisticated correspondence tracking system to ensure that deadlines are met and actions are completed, including receiving all correspondence, screen publications, directives, and periodicals, and bringing items of significance to the supervisor's attention; responding to written correspondences; and navigating the organizational hierarchy to determine the appropriate staff members to handle technical matters. Track Division budget and procurement actions. Ensuring that practices and procedures used by staff in subordinate organizational segments are consistent with those of the supervisor's office. Preparing travel authorizations and travel vouchers for the Mitigation Division staff and leadership, including coordinating with the internal programs to ensure that sufficient funds and proper authorizations are in place. Assisting in arranging and conducting conferences/meetings with community groups, state and local officials, private industry and public agencies. Promotion Potential:
Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service. The time-in-grade requirement must be met within 30 days of the closing date of this announcement.The qualification requirements listed below must be met within 30 days of the closing date of the announcement. You qualify for this position at the GS-7 level (starting salary $47,965) if you possess the following:
One full year of specialized experience equivalent to the next lower grade (GS-5) in the Federal Service. This experience may have been gained in the federal government, a state or local government, a non-profit organization, the private sector, or as a volunteer; however, your resume must clearly describe at least one year of specialized experience. Specialized experience for this position includes:
Utilizing office automation systems to create and edit documents, reports, spreadsheets, and databases; and Coordinating stakeholder meetings, conferences, or program activities; and Preparing, editing, and tracking required documents for records management. OR1 full year of graduate level education or superior academic achievement ORCombination of education and experience You qualify for this position at the GS-9 level (starting salary $58,672) if you possess the following:
One full year of specialized experience equivalent to the next lower grade (GS-7) in the Federal Service. This experience may have been gained in the federal government, a state or local government, a non-profit organization, the private sector, or as a volunteer; however, your resume must clearly describe at least one year of specialized experience. Specialized experience for this position includes:
Utilizing office automation systems to create and edit documents, reports, spreadsheets, and databases; and Coordinating stakeholder meetings, conferences, or program activities; and Preparing, editing, and tracking required documents for records management; and Recommending administrative policy or procedure changes to leadership to support operational consistency. ORMaster's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related ORCombination of education and experience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. NOTE:
Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume, click here.Current or former FEMA Reservists/DAE employees:
To accurately credit your experience for these intermittent positions, make sure to list the dates (from MM/YY to MM/YY) of each deployment, along with the job title and specific duties you were responsible for during each deployment. Failure to provide this information may result in disqualification.The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Estimated Salary: $20 to $28 per hour based on qualifications.
Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.In this position, you will provide program and administrative support to the Division Director and coordinate assigned program activities for FEMA's Region 5. Typical assignments include:
Establishing and managing a sophisticated correspondence tracking system to ensure that deadlines are met and actions are completed, including receiving all correspondence, screen publications, directives, and periodicals, and bringing items of significance to the supervisor's attention; responding to written correspondences; and navigating the organizational hierarchy to determine the appropriate staff members to handle technical matters. Track Division budget and procurement actions. Ensuring that practices and procedures used by staff in subordinate organizational segments are consistent with those of the supervisor's office. Preparing travel authorizations and travel vouchers for the Mitigation Division staff and leadership, including coordinating with the internal programs to ensure that sufficient funds and proper authorizations are in place. Assisting in arranging and conducting conferences/meetings with community groups, state and local officials, private industry and public agencies. Promotion Potential:
Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service. The time-in-grade requirement must be met within 30 days of the closing date of this announcement.The qualification requirements listed below must be met within 30 days of the closing date of the announcement. You qualify for this position at the GS-7 level (starting salary $47,965) if you possess the following:
One full year of specialized experience equivalent to the next lower grade (GS-5) in the Federal Service. This experience may have been gained in the federal government, a state or local government, a non-profit organization, the private sector, or as a volunteer; however, your resume must clearly describe at least one year of specialized experience. Specialized experience for this position includes:
Utilizing office automation systems to create and edit documents, reports, spreadsheets, and databases; and Coordinating stakeholder meetings, conferences, or program activities; and Preparing, editing, and tracking required documents for records management. OR1 full year of graduate level education or superior academic achievement ORCombination of education and experience You qualify for this position at the GS-9 level (starting salary $58,672) if you possess the following:
One full year of specialized experience equivalent to the next lower grade (GS-7) in the Federal Service. This experience may have been gained in the federal government, a state or local government, a non-profit organization, the private sector, or as a volunteer; however, your resume must clearly describe at least one year of specialized experience. Specialized experience for this position includes:
Utilizing office automation systems to create and edit documents, reports, spreadsheets, and databases; and Coordinating stakeholder meetings, conferences, or program activities; and Preparing, editing, and tracking required documents for records management; and Recommending administrative policy or procedure changes to leadership to support operational consistency. ORMaster's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related ORCombination of education and experience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. NOTE:
Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume, click here.Current or former FEMA Reservists/DAE employees:
To accurately credit your experience for these intermittent positions, make sure to list the dates (from MM/YY to MM/YY) of each deployment, along with the job title and specific duties you were responsible for during each deployment. Failure to provide this information may result in disqualification.The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$47,965 to $76,274 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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