Program Assistant
Major duties included, but are not limited too:
-Serves as the primary office support person providing administrative and personal assistance to the VISN CRH staff. -Performs all secretarial duties and clerical assistance while acting as the receptionist for the CRH. -Resolves problems associated with the administration of the CRH, is responsible for research and documentation of material for reports and assists in the dissemination of work associated with the function of the office and the VISN CRH. -Responsible for a large variety of administrative duties relevant to the functioning of the VISN CRH Leadership as well as the functioning of the entire VISN CRH. -Responsible for assisting the CRH VISN Health Systems Specialist with administrative management of non-clinical business operations for the VISN. -Prepares charts, graphs, and narrative information for management reports. -Analyzes and synthesizes data from diverse sources in a variety of formats. -Prepares reports for dissemination, briefing and publication. -Analysis of data and production of reports are used by management to increase organizational effectiveness. -Composes correspondence and standard operating procedures for CRH. -Provides administrative and logistical support for VISN CRH meetings. -Maintains a calendar for all annual, semi-annual, quarterly, monthly and special reports required of the VISN CRH leadership. -Makes necessary arrangements for travel, preparing travel authorizations, notifying appropriate parties of forthcoming visits, and funding processing (travel vouchers and reports) and follow-up. -Responsible for maintaining the VISN CRH leadership team day to day calendar for upcoming appointments and meetings. -Serves as the control point clerk for the VISN CRH. -Performs a variety of activities using office automation software. -Serves as primary timekeeper for VISN CRH staff and provide general administrative support to the VISN CRH office staff and activities as needed. Work Schedule:
Monday to Friday 8 a.m. to 4:
30 p.m. Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Program Assistant/PD60588-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/03/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
Must have at least one (1) year of specialized experience equivalent to at least the next lower grade, GS-5, level in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes:
Using various Microsoft Office programs, database programs and office equipment. Providing administrative support to a team, produce a wide variety of statistical data, prepares spreadsheets, databases, word documents using appropriate software, and submit reports to appropriate parties. Review correspondence and/or reports for accuracy, proper formatting, grammar, spelling, and punctuation. Assisting in departmental problem solving and planning alternative solutions. Preparing reports, assisting in planning, reviewing and reporting data, and statistical results. Utilize excellent Verbal and written communication skills. TYPING PROFICIENCY:
This position requires the ability to type 40 WPM. Physical Requirements:
The work is sedentary in nature. Manual dexterity is required in operation of a personal computer. The work sometimes requires walking, standing, bending, lifting or carrying light items such as paper and books. You will be rated on the following Competencies for this position:
Computer SkillsInterpersonal SkillsOrganizational Awareness Organizational Awareness Computer Skills Interpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
-Serves as the primary office support person providing administrative and personal assistance to the VISN CRH staff. -Performs all secretarial duties and clerical assistance while acting as the receptionist for the CRH. -Resolves problems associated with the administration of the CRH, is responsible for research and documentation of material for reports and assists in the dissemination of work associated with the function of the office and the VISN CRH. -Responsible for a large variety of administrative duties relevant to the functioning of the VISN CRH Leadership as well as the functioning of the entire VISN CRH. -Responsible for assisting the CRH VISN Health Systems Specialist with administrative management of non-clinical business operations for the VISN. -Prepares charts, graphs, and narrative information for management reports. -Analyzes and synthesizes data from diverse sources in a variety of formats. -Prepares reports for dissemination, briefing and publication. -Analysis of data and production of reports are used by management to increase organizational effectiveness. -Composes correspondence and standard operating procedures for CRH. -Provides administrative and logistical support for VISN CRH meetings. -Maintains a calendar for all annual, semi-annual, quarterly, monthly and special reports required of the VISN CRH leadership. -Makes necessary arrangements for travel, preparing travel authorizations, notifying appropriate parties of forthcoming visits, and funding processing (travel vouchers and reports) and follow-up. -Responsible for maintaining the VISN CRH leadership team day to day calendar for upcoming appointments and meetings. -Serves as the control point clerk for the VISN CRH. -Performs a variety of activities using office automation software. -Serves as primary timekeeper for VISN CRH staff and provide general administrative support to the VISN CRH office staff and activities as needed. Work Schedule:
Monday to Friday 8 a.m. to 4:
30 p.m. Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Program Assistant/PD60588-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/03/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
Must have at least one (1) year of specialized experience equivalent to at least the next lower grade, GS-5, level in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes:
Using various Microsoft Office programs, database programs and office equipment. Providing administrative support to a team, produce a wide variety of statistical data, prepares spreadsheets, databases, word documents using appropriate software, and submit reports to appropriate parties. Review correspondence and/or reports for accuracy, proper formatting, grammar, spelling, and punctuation. Assisting in departmental problem solving and planning alternative solutions. Preparing reports, assisting in planning, reviewing and reporting data, and statistical results. Utilize excellent Verbal and written communication skills. TYPING PROFICIENCY:
This position requires the ability to type 40 WPM. Physical Requirements:
The work is sedentary in nature. Manual dexterity is required in operation of a personal computer. The work sometimes requires walking, standing, bending, lifting or carrying light items such as paper and books. You will be rated on the following Competencies for this position:
Computer SkillsInterpersonal SkillsOrganizational Awareness Organizational Awareness Computer Skills Interpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0344 Management And Program Clerical And Assistance - Salary Range:
$47,965 to $62,351 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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