AP Control Analyst II
PRIMARY OBJECTIVE:
This position is responsible for accurately and independently performing audits, approving payments, and paying complex invoices that require a thorough knowledge of department procedure.
DUTIES &
Responsibilities:
1.
Review, audit, approve and process all invoices with appropriate documentation for vendor payment.
Prioritize invoices according to cash discount potential and payment terms.
2.
Assess, verify, record and reconcile the accounts payable (AP) vendor payments to ensure compliance with district policies.
3.
Assist with planning, developing and implementing new and revised systems and procedures to improve work procedures, forms and methods.
4.
Assist staff usage of the Invoice Imaging System to scan inbound invoices before input into the PeopleSoft Financials (PSF) system.
5.
Code and reallocate expenses according to policy and guidelines.
6.
Approve, issue and reconcile cash advances and closing cost advances per policy.
7.
Serve as an informational resource for customers, vendors and management with regard to invoices/vouchers, reimbursements, travel expenses, and ad hoc reporting questions.
8.
Analyze, research and resolve complex invoice issues/problems.
Notify appropriate offices of the district and vendors of payment discrepancies.
Send documentation with appropriate supporting materials and notes.
9.
Respond to internal/external requests for information by gathering and copying appropriate documents.
10.
May assist with initiation process to start the systems payment disbursements methods such as checks, Automated Clearing House (ACH) & other electronic vendor payments.
11.
Assist with conducting accounts payable workshops as needed to educate City College's personnel in principles and dynamics of the AP vendor payments and travel processes.
12.
Record AP voucher journal entries and ensure the accuracy of information through monthly analysis and reconciliation of assigned balance sheet accounts, analysis and variance research for the related income statement by General Accounting department.
13.
Assist with the periodic run of the supplier and vendor exception files to keep accurate information including contact information and tax documents for annual 1099 reporting.
14.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
15.
Assist with special projects as required.
16.
Adhere to CCC Customer Service Excellence standards.
17.
Performs other duties as assigned.
Qualifications:
Some college.
BA degree in Accounting/Finance is preferred; or equivalent combination of education and experience and two years related experience.
2.
Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
3.
Excellent organizational, analytical, detail oriented, creative thinker, decision-making and administrative skills.
4.
Must be able to work well with others at all levels of the organization with proven experience in a diversified work place.
Must be able to handle all situations with tact, persuasiveness, and diplomacy.
5.
Excellent verbal and written communication skills.
Must be able to effectively represent the department.
6.
Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the District.
Must be able to meet deadlines in a timely manner.
7.
Must be able to work alternative schedules including evenings and/or week-ends to meet the needs of the office and District.
Skills:
Have proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook) ability to create pivot tables a plus; PeopleSoft experience plus.
This job description is developed to provide a general description of the duties and responsibilities of this position.
It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.
TBD Recommended Skills Accounts Payable Administration Analytical Attention To Detail Auditing Automated Clearing House Estimated Salary: $20 to $28 per hour based on qualifications.
This position is responsible for accurately and independently performing audits, approving payments, and paying complex invoices that require a thorough knowledge of department procedure.
DUTIES &
Responsibilities:
1.
Review, audit, approve and process all invoices with appropriate documentation for vendor payment.
Prioritize invoices according to cash discount potential and payment terms.
2.
Assess, verify, record and reconcile the accounts payable (AP) vendor payments to ensure compliance with district policies.
3.
Assist with planning, developing and implementing new and revised systems and procedures to improve work procedures, forms and methods.
4.
Assist staff usage of the Invoice Imaging System to scan inbound invoices before input into the PeopleSoft Financials (PSF) system.
5.
Code and reallocate expenses according to policy and guidelines.
6.
Approve, issue and reconcile cash advances and closing cost advances per policy.
7.
Serve as an informational resource for customers, vendors and management with regard to invoices/vouchers, reimbursements, travel expenses, and ad hoc reporting questions.
8.
Analyze, research and resolve complex invoice issues/problems.
Notify appropriate offices of the district and vendors of payment discrepancies.
Send documentation with appropriate supporting materials and notes.
9.
Respond to internal/external requests for information by gathering and copying appropriate documents.
10.
May assist with initiation process to start the systems payment disbursements methods such as checks, Automated Clearing House (ACH) & other electronic vendor payments.
11.
Assist with conducting accounts payable workshops as needed to educate City College's personnel in principles and dynamics of the AP vendor payments and travel processes.
12.
Record AP voucher journal entries and ensure the accuracy of information through monthly analysis and reconciliation of assigned balance sheet accounts, analysis and variance research for the related income statement by General Accounting department.
13.
Assist with the periodic run of the supplier and vendor exception files to keep accurate information including contact information and tax documents for annual 1099 reporting.
14.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
15.
Assist with special projects as required.
16.
Adhere to CCC Customer Service Excellence standards.
17.
Performs other duties as assigned.
Qualifications:
Some college.
BA degree in Accounting/Finance is preferred; or equivalent combination of education and experience and two years related experience.
2.
Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
3.
Excellent organizational, analytical, detail oriented, creative thinker, decision-making and administrative skills.
4.
Must be able to work well with others at all levels of the organization with proven experience in a diversified work place.
Must be able to handle all situations with tact, persuasiveness, and diplomacy.
5.
Excellent verbal and written communication skills.
Must be able to effectively represent the department.
6.
Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the District.
Must be able to meet deadlines in a timely manner.
7.
Must be able to work alternative schedules including evenings and/or week-ends to meet the needs of the office and District.
Skills:
Have proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook) ability to create pivot tables a plus; PeopleSoft experience plus.
This job description is developed to provide a general description of the duties and responsibilities of this position.
It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.
TBD Recommended Skills Accounts Payable Administration Analytical Attention To Detail Auditing Automated Clearing House Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
