Admission Tech and Ops Specialist
Location :
Chicago, IL Job Type:
Full-time Staff Job Number:
00538 Department:
Admission Opening Date:
05/15/2023 Summary The Technology and Operations Specialist utilizes our recruitment technology systems (Technolutions Slate and Ellucian Colleague) to maximize the efficiency and productivity of our admissions operations.
Under the direction of the Recruitment CRM Director, the position assists with projects and business processes using Slate, our recruitment CRM.
This can include building forms, workflows, queries, etc.
that drive daily operations.
The position will be a Slate superuser, will assist the development and implementation of new Slate functionality, ensure proper usage of recruitment systems, and develop operations documentation.
The position will collaborate with outside vendors on data transfers and will serve as a back-up to the Recruitment CRM Director for data imports and other responsibilities.
During peak times of the recruitment year, this position may also assist with admission processes including document processing, admission decision processing and notifications, mass mailings, configuring event forms in Slate, and other daily operations.
Essential Duties & Responsibilities Configures and executes daily operations using the Slate CRM including document processing, decision notifications, visit scheduling functionality, etc.
Ensures data accuracy and integrity through data reconciliation, duplicate record processing, and troubleshooting data discrepancies.
Collaborates with other University units, including but not limited to, Information Technology, Records and Registration, Financial Aid, and Bursar to reconcile student records Supports the integration of Slate with other University systems as we improve continuity and service across the student enrollment and matriculation process.
Assists is the development and implementation of new Slate functionality.
Performs annual system testing at the beginning of each recruitment cycle and as needed as new functionality is implemented.
Assists with daily operations during peak periods of the recruitment cycle.
Attend and participate in professional development activities, including but not limited to the annual Slate Summit.
Other special projects as assigned by the Recruitment CRM Director.
Qualifications Bachelor's degree required Proficiency in the use of computer technology and software in a business setting required Experience working with business processes and operations is required Experience working in admissions, operations, or beginner-to-intermediate information technology roles is helpful.
Experience with Technolutions Slate or other student information systems or CRMs is highly preferred.
Must be highly organized and detail oriented.
An interest in learning and the ability to master policies, processes, and procedures quickly is essential.
Excellent communication skills are required with the ability to understand and articulate complex issues and business processes.
Project management skills and problem-solving skills are preferred.
An interest in working in a fast-paced team environment is necessary.
Additional Expectations We inspire success by working together to provide meaningful, personalized service in a spirit of excellence.
SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.
The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences.
Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.
Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law.
Hiring decisions will be based on the bona fide occupational qualifications of each applicant.
Saint Xavier University is committed to providing employees with a comprehensive benefits package that meets the needs of both the individual and his/her family.
Many of the benefits are flexible and offer choices to meet various benefit needs.
SXU employment benefits can be found Recommended Skills Attention To Detail Business Processes Communication Coordinating Finance Information Technology Estimated Salary: $20 to $28 per hour based on qualifications.
Chicago, IL Job Type:
Full-time Staff Job Number:
00538 Department:
Admission Opening Date:
05/15/2023 Summary The Technology and Operations Specialist utilizes our recruitment technology systems (Technolutions Slate and Ellucian Colleague) to maximize the efficiency and productivity of our admissions operations.
Under the direction of the Recruitment CRM Director, the position assists with projects and business processes using Slate, our recruitment CRM.
This can include building forms, workflows, queries, etc.
that drive daily operations.
The position will be a Slate superuser, will assist the development and implementation of new Slate functionality, ensure proper usage of recruitment systems, and develop operations documentation.
The position will collaborate with outside vendors on data transfers and will serve as a back-up to the Recruitment CRM Director for data imports and other responsibilities.
During peak times of the recruitment year, this position may also assist with admission processes including document processing, admission decision processing and notifications, mass mailings, configuring event forms in Slate, and other daily operations.
Essential Duties & Responsibilities Configures and executes daily operations using the Slate CRM including document processing, decision notifications, visit scheduling functionality, etc.
Ensures data accuracy and integrity through data reconciliation, duplicate record processing, and troubleshooting data discrepancies.
Collaborates with other University units, including but not limited to, Information Technology, Records and Registration, Financial Aid, and Bursar to reconcile student records Supports the integration of Slate with other University systems as we improve continuity and service across the student enrollment and matriculation process.
Assists is the development and implementation of new Slate functionality.
Performs annual system testing at the beginning of each recruitment cycle and as needed as new functionality is implemented.
Assists with daily operations during peak periods of the recruitment cycle.
Attend and participate in professional development activities, including but not limited to the annual Slate Summit.
Other special projects as assigned by the Recruitment CRM Director.
Qualifications Bachelor's degree required Proficiency in the use of computer technology and software in a business setting required Experience working with business processes and operations is required Experience working in admissions, operations, or beginner-to-intermediate information technology roles is helpful.
Experience with Technolutions Slate or other student information systems or CRMs is highly preferred.
Must be highly organized and detail oriented.
An interest in learning and the ability to master policies, processes, and procedures quickly is essential.
Excellent communication skills are required with the ability to understand and articulate complex issues and business processes.
Project management skills and problem-solving skills are preferred.
An interest in working in a fast-paced team environment is necessary.
Additional Expectations We inspire success by working together to provide meaningful, personalized service in a spirit of excellence.
SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.
The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences.
Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.
Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law.
Hiring decisions will be based on the bona fide occupational qualifications of each applicant.
Saint Xavier University is committed to providing employees with a comprehensive benefits package that meets the needs of both the individual and his/her family.
Many of the benefits are flexible and offer choices to meet various benefit needs.
SXU employment benefits can be found Recommended Skills Attention To Detail Business Processes Communication Coordinating Finance Information Technology Estimated Salary: $20 to $28 per hour based on qualifications.
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