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Executive Personal Assistant

A global asset management firm is looking for an Executive Personal Assistant to provide support for their Vice Chairman.?This position is an excellent opportunity for a hard-working individual who is a quick learner, detail-oriented, empathetic and tactful with high energy who is looking to add value. The salary range for this role is $85-100k.



Responsibilities?of the Executive Personal Assistant:?




  • Plan and arrange extensive international and domestic travel, including, but not limited to preparing trip logistics, agendas, meeting materials, and detailed itineraries.


  • Manage complex and multiple calendars by utilizing judgment in the allocation of time between meetings and meeting logistics.?


  • Assist with the organization of longer term projects, including preparation of project management-related materials (e.g., to do lists, step plans, timelines, working group lists, etc.).


  • Review and analyze requests and inquiries and disseminate, as appropriate.?


  • Provide administrative support including filing, copying, scanning, typing and mailing/couriering correspondence. Transcribe and organize meeting notes.


  • Answer phone calls and communicate messages in a professional and timely manner.


  • Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in the dissemination of this information.


  • Provide back-up to the other executive assistants as needed.?


  • Perform related duties as assigned.


  • Personal assistant duties.



Requirements of the Executive Personal Assistant:?




  • Bachelor?s degree required.


  • 8 ? 12 years of professional experience at the executive assistant level in a corporate setting. Prior experience supporting C-level executives preferred.


  • Expert knowledge of Microsoft Office products, including proficiency in Excel, Word and PowerPoint.


  • Must have the foresight to anticipate future needs and prepare accordingly.


  • Outstanding verbal and written communications skills.


  • Demonstrated initiative and ability to work in a fast paced, changing environment.


  • High degree of integrity and the ability to recognize the requirements of confidentiality.


  • Proven ability to work both independently and within a team.


  • Ability to handle tight deadlines and last minute requests.


  • The ability to take control and manage tasks independently to closure.


  • Attention to detail and concern for quality of final product (and ability to balance that concern with deadlines).



Job ID: p-7




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